Adding Users and Modifying User Permissions (Sharing and Inviting Users)

Members of your organization can be provided access to the FINSYNC Associate's Portal, from which they can record project and payroll time, and submit expenses. You can separately give access to your company's profile and allow users to manage banking, send invoices, pay bills, and perform other accounting tasks.

To add and manager user accounts, watch this brief video or follow the steps outlined below:

To Invite a New User:

1. Click on the Company Profile Icon in the top right corner of the screen. 

2. Click on Account Settings

3. Click on the Sharing tab in the left-hand menu. 

4. Mouse over the green Invite button and select User

5. Select an existing user or select Add New to create a record for a new user. When adding a new user, enter the user's name. Enter an email address to which an invitation email will be sent, and which will become the user's account login.

6. As the Invitation type, select Associate's Portal if you want this user to record time for payroll and/or projects, and submit expenses. Select Company's Profile if you want to give this user specific permission to manage banking, income, expenses, and other accounting tasks.

7. If you've selected Company's Profile, you'll see a selection of permissions. Refer to the section below, To Modify A User's Permission, for details on each permission setting.

8. Select Send Invitation when your selections are complete. An email invitation will be sent to the user, instructing them to create an account password and to sign in.

 

To Modify A User's Permission:

1. Select the Edit Access button next to a user's name within the list of users on the Account Sharing (Steps 1-3 above to get to the Account Sharing page).

You will see the user's permissions displayed in detail like this:

 

Each major area of FINSYNC has separate permission settings, allowing you to set individualized access. The button highlighted in blue is the permission you have chosen for that user.

Permission Types: 

  • No Access - Choose the crossed circle to block access to the selected area of FINSYNC. The user will not be able to see that tab. 
  • Manage - Users with Manage access can view and add/edit records. Within the Income and Expenses section, you can set special permissions. 
  • View - Users with View access can view most records within the section but cannot add or edit them. 
  • Can Edit Catalog - Check this box if you want the user to add and edit Service Items and Inventory Items
  • Can Manage Attributes - Check this box if you want the user to add and edit the list of Locations and Departments in your profile. 
  • Can Edit Chart of Accounts - Check this box if you want the user to add and edit your company's list of General Ledger Accounts.

2. Select Update Permissions at the bottom of the page to save your changes.