Given that there are many reasons why one deposit may be related to multiple invoices, FINSYNC allows you to match one deposit to multiple invoices. However, you must split the deposit first. Similarly, if you want to undo a split transaction (after it has been matched), you must first un-match the deposit.
To begin matching deposits with multiple invoices, follow the steps outlined below:
1. Click Banking from the top menu.
2. Select the correct bank account from the left-hand list of your accounts. If you only have one account synced, you can skip this step (FINSYNC automatically selects the account if only one exists).
3. Find the transaction for the deposit and click the ellipses on the far right to see the transaction menu options. Select Split.
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4. Add as many rows as you have invoices or however many times you need to split the deposit. You may add an additional line to account for any credit card processing fees or other transactional expenses (if applicable).
Note: You can see an example and more information on how to account for transactional fees by clicking HERE.
5. Update the amounts in each cell until they are equal to the amount of the deposit. You can also edit the descriptions, choose an account category for each one and add attributes if necessary. You want the amount at the bottom to show $0.00 left showing that the entire deposit amount has been accounted for.
6. Click Confirm Split to save your changes.
7. You will automatically be taken back to the transactions page where you will now see each sub-transaction. There will be three horizontal lines to the left of each split transaction indicating it is a split. Make sure you are in the Originals and Splits view.
8. Now you will need to apply the deposits to your invoices. Click the ellipses on the far right of the transaction line and choose Apply to Receivable.
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9. Find the corresponding invoice from the list and click the box on the left of the line item to select it. It should light up green on the right side showing that there are no funds left to match. Click Match to save your changes.
When you are finished, you will be redirected back to the transactions page. If you click on the transaction you just matched, you will see that the invoice number is now listed on the transaction as well as the customer name and Account.
To Undo This Process:
Before you can undo the transaction splitting, you must first un-match all of the transactions involved in the split. If you did not match the transaction, skip to step FILL IT IN
1. Return to your bank account page that lists the transactions you want to un-split. Do this by clicking Banking at the top, and selecting the bank account linked to the split transactions.
2. Select the matched sub-transactions made from the split. If it is not visible, make sure the page is set to Show Originals and Splits.
3. On the highlighted blue box that says "Invoice # XXXXXX," click the red X to unlink the transaction.
4. Repeat Step 3 for all matched transactions involved in the split. Once done, all sub-transactions will be labeled in the Account column as Income - Uncategorized.
5. Click the transaction line of one of the child transactions.
6. Click the text Edit Split located at the bottom.
7. Click Undo Split at the bottom of the page.
Related Articles:
How To Split Bank Transactions
How to Account for PayPal Fees