Understanding Transactions
      Back to home
      1. Knowledge Base
      2. Banking
      3. Understanding Transactions

      Overview of Banking Transaction Fields

      The following describes the fields available on Banking transactions within your bank accounts in FINSYNC.

      Transaction

      All Transactions in FINSYNC have the following fields:  

      Note: Transactions tied to Invoices (AR/Accounts Receivable) or Bills (AP/Accounts Payable) will have restrictions for specific fields that can be edited on a transaction . 

      • Synced Icon: (NEW) The presence of the sync icon image-20230322-202017 indicates that a transaction was synced from your bank account. A transaction entered manually or from another action will not have this indicator.
      • Description Field: 
        • Synced transaction - the Description will be an exact replication of the description given to the transaction in your banking portal. 
        • Manually added transaction - The Description field will default to blank - any desired information can be entered and saved here for reference. 
        • System generated transaction - These would be transactions that are generated based on certain actions - such as an invoice being paid through FINSYNC. In these instances you will see the Customer Name appear in the Description field. 
      • Check Date:  This is the date of the transaction
      • Cleared:  This is the date the transaction cleared your bank.
      • Reference: While any information can be entered here, most commonly check numbers are entered here. 
      • Account: For manually added or synced transactions - select an Account (category) from your Chart of Accounts (COA) for tracking and reporting purposes. 
      • Attachment: Optionally add an attachment, such as a scanned receipt, to a payment transaction. 
      • Associate: If using FINSYNC's Payroll or Projects modules - you have the option of tying the transaction to an "Associate" - an expense claim paid outside of FINSYNC would be an example. 
      • Customer: For manually added or synced transactions - you have the option of tying that deposit transaction to a Customer. 
        • If this transaction was created through FINSYNC Invoicing - the Customer will be automatically selected. 
      • Vendor: For manually added or synced transactions - you have the option of tying that payment transaction to a Vendor. 
        • If this transaction was created through FINSYNC Bill Pay - the Vendor will be automatically selected. 
      • Department & Location: These fields are known as Attributes in FINSYNC. Tying transactions to Attributes allows USERS to have more granular reporting. 
      • Attachment: Optionally add an attachment, such as a scanned receipt, to a payment transaction.