Note: Transactions tied to Invoices (AR/Accounts Receivable) or Bills (AP/Accounts Payable) will have restrictions for specific fields that can be edited on a transaction.
All Transactions in FINSYNC have the following fields:
- Synced Icon: The presence of the sync icon
indicates that a transaction was synced from your bank account. A transaction entered manually or from another action will not have this indicator. If you are viewing a synced transaction, you will see this icon on the left of the Check Date column. - Description Field:
- Synced transaction - the Description will be an exact copy of the description listed on the transaction in your bank account.
- Manually added transaction - The Description field will default to blank. You can add your own description and saved to the transaction for reference.
- System generated transaction - These would be transactions that are generated based on certain actions - such as an invoice being paid through FINSYNC. In these instances you will see the Customer Name appear in the Description field.
- Check Date: This is the date of the transaction.
- Cleared: This is the date the transaction cleared your bank.
- Reference: While any information can be entered here, most commonly check numbers are entered here.
- Account: For manually added or synced transactions - select an Account (category) from your Chart of Accounts (COA) for tracking and reporting purposes.
- Attachment: You are able to add an attachment, such as a scanned receipt to a payment transaction.
- Associate: If using FINSYNC's Payroll or Projects modules, you have the option of tying the transaction to an "Associate." An expense claim paid outside of FINSYNC would be an example.
- Customer: For manually added or synced transactions, you have the option of tying that deposit transaction to a specific Customer.
- If this transaction was created through FINSYNC Invoicing, the Customer will be automatically selected.
- Vendor: For manually added or synced transactions, you have the option of tying that payment transaction to a specific Vendor.
- If this transaction was created through FINSYNC Bill Pay, the Vendor will be automatically selected.
- Department & Location: These fields are known as Attributes in FINSYNC. Tying transactions to Attributes allows USERS to have more granular reporting.
- Notes: You are able to add any information you want to associate with the transaction.
Related Articles:
Adding Attributes to Bank Transactions
Bulk Categorization of Transactions